Terms & Conditions and Privacy Policy

This registration constitutes a legally binding sales contract between KTC International Ltd. (Organizer in further text) and the Client. All terms herewith are mutually accepted and agreed in good faith. KTC International Ltd. is a Limited Liability Company, with its head office located at 1161 Nádor utca 53, in Budapest, Hungary, EU. It has been incorporated in 2003, is in good standing and register with EU VAT No.: HU21571499.

1. FEES: Registration fees are inclusive of the in-person onsite event attendance, program materials and lunch & refreshments.

2. INVOICING: After receiving notification of an online registration, an electronic invoice will be sent to the Client's email address, indicated on the registration. Invoices are issued with reverse charge note. No VAT is charged by the Organizer.

3. PAYMENT TERMS: After an electronic invoice has been e-mailed to the Client, all payments are due within 5 (five) business days. All payments must be received before the commencement of the event. Fully paid registration fee is the precondition for attendance. The Organizer reserves the right to refuse admission if payment is not received on time. All payments must be made in Euros (€).

4. CANCELLATION / SUBSTITUTION: All cancellations must be received in writing prior the commencement of the event. Provided the registration fee has been paid, there are two options:

Cancellation with substitution: Transfer participation to a colleague at any time, free of charge.

Cancellation without substitution: Receive a Credit Voucher for any future event*

*Cancellation without substitution made 10 (ten) or less days before the commencement of the event is a subject to 20% admin fee. In case of a participant No-Show without notice, Credit Voucher will not be issued. No refund, partial refund or alternative offer shall be made.

5. COPYRIGHT: All intellectual property rights in all materials produced or distributed by the Organizer in connection with this event are expressly reserved and any unauthorized duplication, publication or distribution is strictly prohibited.

6. DATA HANDLING: Client information is securely kept on the Organizer’s database and used solely to provide information about current and future events that may be of interest to the Client. Client information is never shared, sold or in any other way disclosed to any third parties.

7. INDEMNITY: While every effort is made to adhere to the advertised package, The Organizer reserves the right to change events dates, sites, location, omit event features or merge the event with another event as deemed necessary, with no penalty. In such situation, no refund, partial refund or alternative offer shall be made. The Client understands and accepts these circumstances and will not seek compensation for travel expenses or any losses from the Organizer.

In case the Organizer permanently cancels the event, for any reason whatsoever (including Force Majeure occurrence) and provided that the event is not postponed to a later date nor is merged with another event, the Client shall receive a credit note for the amount that Client has paid to such permanently cancelled event, valid for up to 2 (two) years to be used at another event, organized by the Organizer. No refund, partial refund or alternative offer shall be made.

8. GOVERNING LAW: This agreement shall be governed and constructed in accordance with the EU law and the law of Hungary. The parties submit to the exclusive jurisdiction of the Hungarian law. However, the Organizer only is entitled to waive this right and submit to the jurisdiction of the courts in which the Client’s office or head office is located.

9. MEDIA RELEASE: By registering for the Organizer’s event(s), delegates allow permission to the Organizer, its agents and others working under its authority, to take and to have full and free use of video and audio content, containing their image/likeness. It is understood and accepted these images may be used for promotional, news, on-line/multimedia, research and/or educational purposes by and for the Organizer.

Participants agree that they are not entitled to remuneration, residuals, royalties or any other payment from the Organizer in respect of their image/likeness or its use. Participants release, discharge, and hold harmless, the Organizer and its agents from any and all claims, demands or causes of actions that they may hereafter have by reason of anything contained in the static images or video streams.

10. GDPR COMPLIANCE: The above stated provisions have been formulated in accordance with the EU General Data Protection Act (GDPR).

Terms & Conditions last updated on February 2, 2023.